EXHIBITOR INFORMATION

Information Resources:

• 2025 PFS-Omaha Vendor Information Packet
• General Show Questions: Kara.Teel@pfgc.com or (970) 800-1170
• Estimated Show Attendance: 750-850 people – mostly independent street accounts
• Food Show Shipping Dates: October 5th to November 29th (8 weeks)

Important Dates & Deadlines:

• Friday, May 31st: Exhibitor registration form is due.
  Please submit to Kara Teel or your appropriate Buyer.
• Thursday, July 31st: Cutoff date for new items to be presented to purchasing for consideration.
• Friday, August 29th: Last day to negotiate show allowances.
• Friday, August 22nd: Final electrical needs are due.
  Any electrical changes or requests the day of the show will be billed at double the cost.
• Friday, September 5th: Vfairs Virtual Booth Completion Deadline
• Friday, September 19th: Final day to pick up samples from PFS-Omaha Warehouse
• Monday, September 22nd: Early show setup (optional) from 12:00 PM – 5:00 PM.
• Tuesday, September 23rd: Show setup from 6:00 AM – 11:00 AM.
  PFS-Omaha Sales Team walks the show from 9:00 – 10:15 AM.
  Show Hours are 11:00 – 4:30. Please do not tear down before 4:30.
  Show teardown begins at 4:30.
  Customer & vendor appreciation party from 4:00 – 8:00 PM.

Event Technology: A mandatory technology fee has been communicated during the registration process. This fee includes access to our online allowance portal within Mealticket, our Vfairs mobile app for lead captures & case bookings, on-site support and training, and post-show reporting. All orders will be processed through Vfairs. No hand-written paper orders will be accepted. Full access to these amenities and food show participation may not be provided if the technology fee is not paid. We will work with you to finalize allowances and import them into the portal prior to the show so both you and customers have visibility into these deals. Please reach out to your appropriate Buyer with questions.

Featured Products: Please contact your Performance Omaha Buyer to review all items prior to the deadline as all items shown must be pre-approved. There will be no deviations from this policy. Any unauthorized products shown will be charged a new item fee of $1,000. We also ask that the focus be on new & seasonally appropriate items, as well as products projected to have ample supply to ensure a successful booking show.

Samples: Samples that are purchased/pulled from PFS stock must be ordered by Friday, September 12th and picked up by Friday, September 19th. We will not deliver your samples to the Mid-American Center dock. Vendors & brokers are responsible for all samples. All Vendors/Brokers must have a valid account set up with PFS-Omaha to bill back samples to.

Health & Safety: The health & safety of our supplier/broker partners, customers, and employee is our utmost priority. If you are displaying any cold/flu symptom (including a fever, cough, and shortness of breath) or may have been exposed to someone with Covid-19 at time of event, contact Kara Teel immediately and refrain from attending the show.

• All supplier/servers handling food samples must wear gloves.
• Please have hand sanitizer available at your booth.
• Wash your hands, there are several sanitation stations available.
• Practice food safety always.
• There will be a security guard at this venue during entire event, from set-up to tear down.

House Keeping Notes:

• No early teardown of booth is allowed before 4:30 PM on October 1st, 2024.
• Please ensure that you leave the facility kitchen as you found it.
• If using the venue appliances and/or dishes, please ensure you wash and clean them, returning them to where you found them. Be considerate of other vendors & staff using the kitchen facilities as well.
• Booth/Vendors not in compliance with these house rules will be charged a $250 cleaning fee.
• Food Bank of the Heartland will be available at the conclusion of event to pick-up any suitable leftover products you wish to donate.

Hotel Recommendations & Travel:

For those flying into Omaha, you will fly into Eppley Airfield, which is about 3 miles from our OPCO and about 9 miles from the Mid-America Center. We suggest staying in the downtown area or in Council Bluffs near the event center. Below are hotel suggestions.

Hilton Garden Inn Omaha East/Council Bluffs (712) 309-9000
Harrah’s Casino-Council Bluffs (712) 329-6000
Courtyard by Marriott Omaha East/Council Bluffs (712) 318-3330
Springhill Suites Omaha East/Council Bluffs (712) 256-6500
Country Inn & Suites by Radisson, Council Bluffs (712) 318-5706